MLAI Solution Library Management System

Library Management System

An effective library management system ensures that a library is operated efficiently and with reduced costs. A fully automated system streamlines all the activities involved in a library's operations. Through the software, the functions of ordering books, cataloguing, indexing, recording circulation, and checking stock are performed. The use of such software reduces or eliminates the need for repetitive manual work and minimizes the probability of errors.

It reduces operational costs through the automated library management system. Managing a library manually requires a significant amount of time and paperwork. Automating the process minimizes the need for staff and stationery. As a result, operational costs are reduced.

It is also time-saving for both users and librarians. The user can easily access the library's collection of books with just a click of the mouse or his mobile phone. The librarian as well Member / Student can quickly respond to queries regarding the availability of books. The process of adding, removing, and editing the database is straightforward. You can easily add new members or cancel existing ones.

It will only take a few hours to verify and check the inventory of the library's books. In comparison with the manual system, the automated system saves considerable amounts of time.

The librarian can organize its books systematically with the aid of library management system software by arranging them by author, title, and subject. By using this software, users will be able to locate books quickly and easily.

Authentic information should be available for Members / Students. A well-organized library is an integral part of any educational facility / Club / Public Library. Members / Students, who access the library's database on their smartphones, would benefit from a web-based library management system in this digital age.

Library Management System

  • MLAI Library management software is arranged according to the specific classes or sections involved in the operation of a library. This diagram illustrates the fundamental step in building management software.

  • MLAI Library management system class:

  • The design of the software is largely determined by this class, which manages all library functions. Any web-based library management system requires attributes such as User type and User name, as well as the functions of login, register, and logout.

  • Librarian class:

  • All operation of the Librarian is handled by this class. Identification of the librarian, as well as the password, is verified.

User Class:

All operation of the Librarian is handled by this class. Identification of the librarian, as well as the password, is verified

Book class:

The user's operations are managed by this class. A user's name and ID are verified, so their access is tracked. Records are kept of the books that each user has accessed.

Account class:

In this class, we can manage all operations relating to the books. Books are organized into categories based on their title, author, subject, and date of publication.

Library database class:

Accounting functions are covered in this class. The purpose of this class is to track the borrowed books, the reserved books, the returned books, the lost or stolen books, and the fine amount due.

Library database class:

By using this class, we can control the database of the library. The list of books is classified and managed so that they can be accessed by this class. With the MLAI library management system software, books can be added, deleted, updated, and displayed in various ways.

Member / Student class:

The operations of the members / students are managed by this class. A collection of books categorized by age and grade of the students is stored for later reference, as are frequently used books.

Staff class:

Staff operations are monitored by this class. Each department's functions are detailed, and periodic checks are made to ensure that everything is functioning as it should.


User-friendly system:

  • MLAI library management system is user-friendly and easy to use for both librarians and members / students. Online and offline data can be stored by the system. Data is automatically updated and backed up. The flexibility of the system allows it to be tailored to the needs of individual institutions.

  • Simplification of librarian duties:

  • In MLAI Library system, the librarian can maintain an extensive collection of books, periodicals, journals, audio and video books, and picture books. Library operations, such as adding and deleting books, tracking books, tracking missing books, and reserving books, can be performed quickly and easily.

  • Increased member engagement:

  • Access to the web-based MLAI library management system is easy and can be achieved at anytime from anywhere. The members can search for books in classrooms, computer labs, homes, and anywhere an internet connection is available. The system allows access to books and resources from smartphones and tablets. Easy access to books and resources increases user engagement.

  • Efficient data management:

  • This software is extremely efficient since it is hosted on a cloud platform. The functions of cataloguing, indexing, referencing, and circulation of books are automated and are stored in the cloud for a secure and reliable operation.

  • Time and effort saver:

  • The automated MLAI library system software eliminates the need for manual entries. This saves the effort and time consumed in data entry. Automation makes the database error-free and accurate.

  • Automated reports:

  • Automatic reporting of the library's performance is provided by the system. For analysis and monitoring of the functions of the library, graphs and charts are provided. This aids in the process of making improvements and changes to the library.

  • Cost-effective:

  • The use of digital libraries eliminates the need for extensive paperwork and too many employees. The maintenance and operation costs are reduced as a result.


    Catalogue management :

  • Maintain a digital record of what is available in the library. The books will be categorized based on title, subject, author and date of publication.

  • Membership management:

  • To maintain a detailed member database. Information about users is maintained in the system, such as their name, ID number and password. Through this system, one can determine a member's track record.

  • Circulation management:

  • To keep track of the movement of books. The location of a book at any given time can be tracked. This can help track down lost books. The details of what books need to be returned and those that are overdue are provided daily.


    Acquisition management:

  • To acquire the latest books and add them to the digital library. Irrelevant and outdated books are deleted from the library.

  • Bar-coding:

  • To identify each book specifically. All books, whether old or newly published, are barcoded based on title, author, topic, and date of publication.

  • Barcode scanning:

  • This is to enable both the librarian and the library member to search the catalogue of books in the library. The search functions can be tailored to meet the needs of the individual users.

  • Online access:

  • The catalogues of other public libraries may be accessed. Through the web-based library management system, users can view the catalogues of other public libraries. This greatly expands the range of search options for users.

  • Self-management:

  • It is possible to check in and checks out books on your own. The library management system software of digital libraries enables members to log on, search for, select, issue, and return books independently.

  • Fee management:

  • To collect membership fees and manage the accounts of individual members. This software calculates the fine due when books are not returned, or when they are lost or damaged. A notification is sent to the members of the fine amount.


    Ease of data management:

  • It is possible to manage the entire catalogue of books, the membership database, and information regarding the movement of books using library management software. As a result, the system operates with high accuracy and minimizes the errors and loss of data that might occur in a manual entry process.

  • Book Resource management:

  • Library staff have difficulty physically locating the books when many members request them. The librarian can perform searches, track history, and issue the book in a matter of minutes, using the library management software.


  • The process of manually entering data and writing records takes a lot of time. All activities in a library can be done with a click of a button using library management software. This will save the library staff valuable time. It allows the members to check the availability of a particular book and it enables the librarian to locate and issue books quickly.

  • Cost-effectiveness:

  • Most organizations have fixed budgets for technological advancements and consider installing new software to be expensive. The installation costs may be high at first, but in the long run, the software proves very cost-effective due to its low maintenance costs. Due to this system, there is no requirement for a large workforce, thus reducing the cost of operations.

  • Productivity:

  • A library management system streamlines all library operations. Through the system, data is managed, reports are generated in real-time, and members can communicate with each other. This saves the librarian considerable time which he can then devote to other important tasks.

  • Efficiency:

  • Manually keeping track of the books that have been issued, renewed, returned, misplaced, and lost is a time-consuming task. Using the automated system eliminates the need for manual entry, minimizes errors, and enhances accuracy and efficiency.

  • Fee collection:

  • Students receive notifications and alerts about library fees, books issued, and due dates via the library management system. This automated data is available to the librarian to collect fines and fees.