Enterprises now-a-days have become more conscious of people mobility management as they are prone to threats and are concerned about the productivity of the employees. In addition, these companies have many visitors in a day. However, because of lack of visitor management solutions, they face challenges in controlling, monitoring, and maintaining their visitor’s flow, access and accurate database. Moreover, the conventional method of registration is dependent on the security guide for access to the restricted areas and pass generation of visitors. This makes the whole procedure fussy and prolonged. This lengthy system harms the hospitality of visitors. Such paper passes, without any access credentials, compromise the general safety.
MLAI VMS promotes a secure, smart and productive workplace. It is a one-stop solution for all your workplace reception management needs – from managing strangers to expected guests. It streamlines the entire visitor management process, from registration to the live status monitoring of the visitor, along with visit notifications and alerts. Provide a better hospitality experience to visitors with MLAI VMS.
The platform gives organisations the flexibility to determine the screening requirements. It implements advanced features and integrations such as ID/passport scanners, access control systems, Fever Check, COVID questionnaires, and more, adding a higher level of security for your organisation.
When a visitor check-in at the premises, the MLAI visitor management system instantly sends an automatic notification to the host, the Visitor is there to see. MLAI VMS can send information via email, text message. It allows each contact within your company to choose the notification channel(s) they prefer.
If the host doesn't immediately allow or deny its Visitor's arrival confirmation, MLAI VMS sends a reminder notification again.
Visitor data on multiple business locations with a centralised dashboard and view real-time visitor reports. Cloud-based visitor management enables handling numerous sites from a single platform for constant compliance and experience across your organisation. A centralised solution facilitates sharing of information and policies across various locations, fostering transparency and collaboration.
Visitor stays more than a given meeting duration time or does not check out from the premises, then an automatic alert notification gets delivered to the host & security person via SMS/Email.
Visitor's verification takes place through OTP. Therefore, the details of the Visitor are accurate and cannot be tampered with. Along with the OTP verification, Third Eye captures the ID details of all the visitors who come to your premises for security reasons. It then stores them in the administrator portal to be easily retrieved whenever required.
If a senior official visitor has arrived, the system will generate the pass quickly, and they won't require the permission of the host to enter. If the host with whom the meeting is fixed is not present, then the system shall appoint another organisation's employee on the host's behalf.
None ever goes back to review paper visitor logs or takes the time to enter the data into a spreadsheet. But companies find many uses for digital visitor logs, from tracking visitors for security purposes to exporting lists of people in case of emergency; it's easy to follow visitors' check-in and check-out timings and records the purpose of visit from anywhere, anytime. Reports are auto-generated daily, weekly or monthly using custom data points.
The host can always make a pre-appointment of their Visitor by giving the arrival details of their Visitor and notifying reception and security officials about their Visitor & it saves the host & Visitor's time too. G the check-in process even more accessible.
When a visitor arrives, the host gives them a meeting confirmation through the Allow /Deny feature & after that visitor pass will be generated. By creating direct communication channels between hosts and visitors, this feature can reduce the time visitors spend waiting at reception and improve overall visitor first impressions with a user-focused, self-service check-in process.
Badge printing is the final stage of a Visitor Management solutions check-in process. Whether a visitor pre-registers or completes the check-in on arrival, customised ID badges can be printed in seconds as part of a modern Visitor Management solution. In some cases where Access Control integrations are initiated, ID badges are scanned at control points to gain access to zones configured to grant authorisation.
NDA's, legal forms and other forms signing requirements have been integrated into check-in workflows for visitors to sign before being granted site access. This feature is primarily used by organisations who want to improve data security and reduce the manual labour involved in the check-in process.
Identifying visitors allows staff to prepare for unwanted circumstances. If someone has caused trouble in the past, they will identify it quickly. Blocking is an option if blocking a visitor is required. And if in future the same Visitor tries to check in, their name gets flashed under the blocked Visitor.
For any future-proof solution on the market, it's essential to consider how well it integrates with other solutions. With Visitor Management solutions, the opportunity to integrate with Access Control and Watchlists can extend the functionality for security purposes. Additionally, internally used applications such as; DocuSign and Office 365 can be integrated into Visitor Management solutions to create a value-enhanced experience for employees.
This records the entry & exit across the facility, and information is retrieved by just scanning the QR Code, thus saving time for data re-entry.
The detailed visitor reports provides users with visual insights that help improve role functions inside organisations. Search criteria such as Visitor Type, Entry Time, Departure Time, Visitor Name and Access Authorisation are provided in real-time to help security teams, receptionists and other employees identify data trends.
Our visitor registration system enables visitors to sign the COVID-19 health declaration with details on symptoms, past travel and contact history. We provide information about the risk status of employees and visitors to the concerned teams.
