Materials management plays an important role across all industries, whether it be in the hospitality industry or manufacturing. Essentially, materials play a vital role in the profitability of your business operations as they are a key component of profitability. We believe that MLAI material gate pass management software can offer you a comprehensive and customized solution for managing gate passes. It is used to keep track of every piece of material that is moving in and out of the facility through the MLAI Materials Management System (MMS) / Material Gate Pass Software. Companies can reduce the loss of materials through automation of the entire process of tracking transactions as well as prevent unauthorized access to materials by automating the whole process of tracking transactions. In addition to tracking materials (as defined by the business of the user) and sending auto-escalation emails to the appropriate head of department in case of anomalous activities, the material management gate pass system also can communicate with the relevant department head remotely about any anomalous activities.
You can now keep an eye on the number of materials that are ordered since this gate pass software allows you to track the number of materials that are on hand and also assign responsibility for each asset to an employee.
In a facility, tracking the movement of material through a manual material gate pass process is cumbersome and time-consuming. There are multiple levels of paperwork involved. There is always a little extra complexity when it comes to capital goods, which is why the approval workflow differs from the normal flow. An approval process is further delayed if the person that is responsible for approving it is not present.
A software that customizes to the user's needs and has an extensive set of features, is an intelligent application that digitises the entire process of a material's movement, whether the material is returnable or not, outbound or inbound. As an example, you can raise a material transfer request on a digital form with custom fields and send a notification to the approver as soon as it has been approved. Approvers can allow the material pass to be downloaded on their mobile phones at any time regardless of where they are located, saving them time and effort.
There is a returnable gate pass that is issued for materials that leave the premises and are returned (or materials that enter your facility and need to be returned). There is a requirement to issue a non-returnable gate pass to material entering the gates of your facility not existing (or to materials that exit your premises and are not to be returned).MLAI Materials Management System (MMS) / Material Gate Pass Software automates every step of the RGP and NRGP process. Many materials can be used in an office or factory, or a warehouse or distribution centre. They can be a small asset or capital good. It is possible to eliminate all paper logs and track the materials from the beginning to the end with all the details of each material. The creation of a gate pass is so simple that anyone can use it. You can easily add or remove approvers according to your requirements, see material pictures, send reminders and alerts, or check detailed reports and analytics.
Request is the first step in material gate pass management and is accessed based on the configuration of the User Role. The requestor is the employee who creates the gate pass. Authorizations, Request Search, Gate Pass Printing, View Page, and Request Expiration can all be customized according to requirements.
Approval is the process of continuing the workflow that must be completed by an employee to complete the request for material gate passes. There can be up to 3 levels of approval, either sequentially or in parallel. There is the possibility to configure approvers based on departments, value, material type, and so on.
There is a stage in the process called dispatch where the material is sent outside of the organization with the assistance of the dispatch desk or the security desk. The admin can configure a multi-level dispatch system that best fits the requirements of the business. In the case of inter-branch or inter-location transfers, acknowledgement is used to acknowledge the receipt of materials received at the other end of the transfer.
Returns may be non-returnable shipments, partially returnable shipments, or completely returnable shipments. The final stage of the workflow that can be configured is the Return Acceptance stage, where the returned items are checked and approved for acceptance by the department head, the manager, or the requestor